YAC Invitational Meeting: Monday, August 29th, 7:30 am @ Harper

Agenda by Miranda and Minutes by Katherine for Monday, 29th of August, 7:30 am  @ Harper 

Who? Only for Planning Team (Possible YAC officers) -
Students who wished to be in the planning team or had a project they requested YAC's help.
Who attended:  Board Members: Mrs. Clay (Sponsor), Isaiah Levingston (President), Miranda (President), Saadia, Ahmed, Mariam (Vice President), Safra (Vice President), Ellie (Calendar Chair), Sahanya, Hannah Hameed, Erik, Anna Buckley, and Katherine (Secretary, Recording)

Where? Harper, Monday, August 29th 7:30-7:55
Miranda  covered  most pressing items 

- Time to meet: Announcement Monday mornings for Planning Team and Tuesdays at Activities as needed, with 1st and 3rd Tuesdays as required for credit hours 

- Sign up sheet: new this year!  Everyone keeps up with their hours.  Sign up left at mailboxes in Harper

-Clubs Fair/Chapel Presentation: Video or PowerPoint?
Video Planning: Miranda will send a message Sunday to plan filming schedule

- Food Bank: main service project.  Will be different than last year, not by grades, but by teams
Some ideas were discussed about how to make the food Drive Better
Looking for a YAC member to introduce the speaker, Dr. Belinda Biscoe.  Dr. Biscoe will visit Government Classes 1st and 2nd hour.  She will speak at UD and MD Chapels.  She might have lunch with YAC.

- Fall Fest: is at the end of September.  Ideas to make money for YAC's only fundraiser of the year
Temporary tattoos and Flyers

-Recycling: letter to Mr. Sheldon: YAC will collaborate with what Environmental Club is doing

-Overview of Peace Week Planning provided by Ellie who created a calendar for the year on google drive

***Tomorrow PeaceWeek Team will begin planning YAC activity and connect to initiatives already started by the Service Learning Program.
Sahanya will introduce speaker on Economic Justice Day, Ms. Terri Telley.  We are still looking for activity to do to connect to the theme of the day.  Mrs. Clay suggested making healthy snacks for Homeless Alliance with help of the Food Bank... will follow-up tomorrow

***A chapel announcement called for volunteers today and tomorrow there will be a reminder.

TO DO: 

* Miranda will send a message Sunday to plan filming schedule for chapel YAC introduction. 
*Isaiah and Miranda will send a text to planning team with next board meeting on September 12 @ Harper, 7:30-7:50 am.

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Agenda by Isaiah for Monday, September 12 meeting

Next Meetings: Isaiah's Agenda, Fall Fest and Food Drive

- Welcome and Introductions 5 minutes

- Planning Team:  Possible Officers:  Descriptions of responsibilities on post-it notes   5 minutes

Co-Presidents:                                              Miranda & Isaiah

Vice-Presidents:                                          Safra and Mariam

Calendar/Scheduling Chair:                      Ellie

Secretary:                                                    Katherine S.

Treasurer:                                                   Johnnie L?                                          

Communications: Social Media Chair:   Grace P.

Social/Hospitality chair:                           Hannah H. Sahanya B. Anna B.

Grade Chairs: Project Chairs/Project Facilitators

Seniors:  Cathy Zesiger?  Erik R.(School mentors), Miranda (Humane Society), Isaiah (MLK Day), Nicole J. (Kindness Week)

Juniors:  Mallory and Gabrielle (Boys and Girls Club), Luke A. (Voters Registration), Zac Conner (Best Buddies), Safra and Mariam (Peace Week, Spanish Club Service Connections)

Sophomores:  Sahanya (Children's Hospital), Mason (Peace Week) Anna B., Ellie (Perfect Pair Drive for Homeless Alliance), Katherine S. (ICS Hope for the Holidays Drive)

Freshmen: ??? Ahmed H., Saadia N ???

- Calendar:  10 minutes

Miranda and Isaiah will talk about calendar proposed by Strategic Planning Team.  They will also have a survey for MLK Day service experience. MD/LD will go to the Food Bank ( 8 years old-99 years old )

2016-2017 Calendar Why? Participating in the Community to Improve Lives Theme: Environment YAC meetings Planning Team Mondays, 7:30 am-7:50, Harper YAC Full membership Tuesdays at Activities Required: 1st and 3rd Tuesday 2016 August:  Welcome Back Month- Planning Team meetings August 6th, Bennett Athletic Center, 2:00 pm: Organizational meeting.   Service-Learning Open Houses: New Teachers, New Students Clubs Fair, 8/16 Faculty @ Regional Food Bank of Oklahoma, 8/22 Organizational meeting at Harper 1:15-2:30 pm 8/29, 7:30 am: Planning Team Organizational Meeting. September: Peace Month Peace Week 11 Days of Global Unity (9/11-9/21 IDP) -9/8 Service Learning and Peace Week at all chapels -9/10 Volunteer Experiences Out of Darkness Walk 9:00-12:00 Connecting Steps to Rythm 2:00-3:00 -9/11 National Day of Service and 9/18 3-5 Screening of Peace One Day @ records -9/17 Day of Kids at Boys and Girls Club 9:00-4:00 -9/22 Clubs Fair - Chapel speech -9/24 Oklahoma Standard Training and Peace Walk 10:30-1:00 Oklahoma Standard Training at OKC Memorial and Museum 2;00-3:00 OKC Peace Walk at Myriad Gardens -9/25 Interfaith Youth Tour 1:00 PM -9/27 Food Bank: Tips for Food Drive -9/30 Fall Fest: October: Stop Hunger Month October 20: Food Drive Speaker, October 24-28: Hunger Week: Casady Cans Do Food Drive; OKC Regional Food Bank service days: October 28: Make a Difference Day; Service Day at Food Bank November;  Family Volunteering Month Family Volunteer Day: November 18,2017, Miranda’s Project? December: Holiday Volunteering Holiday Volunteering, Health Project: Blood Drive; 6-10th TBC by Coach T. ICS  Hope for the Holidays Drive  November 29-December 12, 2017 2017 January:  National Day of Service Month Martin Luther King Jr. Day: A Day ON Service, Monday, 1/16/2017 -Regional Food Bank of Oklahoma for LD/PD February: Kindness Month - Random Acts of Kindness Week - Recycling March: End Economic Insecurity Month Perfect Pair Project, Homeless Alliance Drive, NYLC Conference: Anaheim, March 22-25 April: Service Celebration Month April 3-8: OKC Arts Festival, ? STUCO Walk-A-Thon: National Volunteer Week; April 23-29 Presidential Service Awards: Global Youth Service Days: April 28-30,   Run to Remember Fedex Time Strategic Planning 2017-18 May:  Send Off Month Senior send off, and thank you volunteers social May 1-12: AP’s June: Strategic Planning FedEx Time Strategic Planning 2017-18 via Skype or Google Hangout ; June 19-21 Seattle: Points of Light Service Unites Conference July: Peace Week Planning Peace Week Planning via Skype or Google Hangout.

YAC Meeting Minutes by Katherine
Who Attended:  Board Members: Mrs. Clay (Sponsor), Isaiah Levingston (President) , and Katherine Schoeffler (Secretary, Recording)
Where? Harper (Mrs. Clay's office) Monday, August 22nd 1:15-2:00 pm
What?

Time to meet: 7:30 Monday mornings
Conclusion: Test out different meeting times

After Katherine left, a suggestion for agenda for the first board meeting by set by Isaiah and Mrs. Clay

YAC August Activity

2nd Planning Meeting called by Isaiah

Welcome Back YAC Cyclones

When? 
August 21, after Orientation  1:15-2:00.  Started on time and finished on time, but then we had a consultation with Coach T, and we met for 30 more minutes

Where? 
Harper Wing

Who? 
YAC Planning Team  Co-Presidents will send text
Text was not sent announcing meeting.  Isaiah and Katherine worked with the below agenda set by Isaiah.

What? 
Agenda by Isaiah 

 - When will YAC meet  
After a long discussion and a meeting with Coach T., Isaiah is proposing the following meeting schedule for consideration of the planning team

-Board members meet Mondays at 7:30 am.  We chose Mondays because there are no conflicts with other clubs.
-YAC members meet 1st and 3rd  Tuesday of the month.  Other Tuesdays as needed for community organizations to present project proposals or for project chairs to get project needs done.


- Calendar
Katherine reported on the below calendar which resulted from the Strategic Planning Time in May.  Changes will continue to be made in subsequent meetings.  A copy of the calendar will be provided to member at the first full membership meeting in September.

Isaiah will get YAC commitment for peace week 
Mrs. Clay will send Isaiah, Miranda and Katherine a PP "at draft stage" with rights to change, add or delete

Isaiah and Miranda will make a video with pictures for Clubs Fair, which might be the first week in September.  Second week is peace week.

September 8 s-l and Peace Week at Chapel!!!

CASADY YAC http://casadyacleads.blogspot.com/ Service-Learning Youth Council Youth Active in the Community Helping Find Passions to Serve - Participating in the Community to Improve Lives  Service Opportunities for youth, to youth, by youth Established 2005 by Grayson Walker ’07, John Scott ’07 2016-17 Summer Planning Team: Miranda T., Isaiah L., Safra and Mariam S., Ellison G., Katherine S., Grace P., Johnny L., Hannah H., Sahanya B., Anna B., Luke A., Mallory W., Gabrielle M., Cathy Z., Mason T., Ahmed H., Erik R.,Natalie H., Mrs. Clay ’74

Meets 1st and 3rd Thrusday of the month for full membeship meetings in Harper Memorial Wing, building adjacent to Chapel. Contact Person: Carmen Clay ’74 Cell: 405-520-1325, Office: 749-3103, clayc@casady.org . Planning Team meets Mondays for breakfast meetings in Harper at 7:30-7:50 am. to plan monthly activities and set agendas.

Direct/indirect advocacy and research volunteer opportunities and service learning experiences. These service opportunities  aim to empower members to find their passion to serve and participate in the community to improve lives, while developing 21st century skills and global citizenship. YAC is part of the spiritual formation of Casady students. YAC is funded by Fall Fest Fundraiser and Rainbolt Family Service-Learning Chair Endowment.

2016-2017 Calendar Why? Participating in the Community to Improve Lives Theme: Environment 2016 August:  August 6th, Bennett Athletic Center, 2:00 pm: Organizational meeting.  YAC Open Houses: New Teachers, Registration, Clubs Fair, 8/16 Faculty @ Regional Food Bank of Oklahoma. Second September: Peace Week 11 Days of Global Unity (9/11-9/21 IDP) 9/11 National Day of Service, Fall Fest: 9/30 Septembner8: Service-Learning Chapel Presentation October: October 24-28: Hunger Week: Casady Cans Do Food Drive; OKC Regional Food Bank service days: October 28: Make a Difference Day November;  Family Volunteer Day: November 18,2017, Miranda’s Project? December: Holiday Volunteering, Health Project: Blood Drive; 6-10th ?t ICS  Hope for the Holidays Drive  November 29-December 12, 2017 2017 January:  Martin Luther King Jr. Day: A Day ON Service, Monday, 1/16/2017 Regional Food Bank of Oklahoma for LD/PD February: Random Acts of Kindness Week - Recycling March: Perfect Pair Project, Homeless Alliance Drive, NYLC Conference: Anaheim, March 22-25 April: OKC Arts Festival: April 3-8, ,2017, STUCO Walk-A-Thon: ?, National Volunteer Week; April 23-29 Presidential Service Awards: Global Youth Service Days: April 28-30,  Run to Remember;, Fedex Time Strategic Planning 2017-18 May:  Senior send off, and thank you volunteers social May 1-12: AP’s June 2017: FedEx Time Strategic Planning 2017-18 via Skype or Google Hangout ; June 19-21 Seattle: Points of Light Service Unites Conference July 2017: Peace Week Planning via Skype or Google Hangout.

- Officers
Description of officers: On parking lot, Isaiah will handle this at next meeting


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Casady Youth Active in the Community

Johnson Elementary:  Casady cheerleaders welcomed back students!
1st YAC Planning Meeting: The first meeting was on August 6th.  Miranda used a special app to contact planning team.  Meeting took place at Bennett. Small attendance (Miranda, Isaiah, Mariam, Safra, Natalie).  Agenda was prepared by Miranda and Isaiah. Minutes forthcoming
Food Bank: Sahanya B. volunteered with the Faculty at the Food Bank on Tuesday, August 15, 2016.  Justin S. helped organize t-shirts.  Memories here
Freshman Orientation Table: YAC information. Facilitators: Miranda, Isaiah, Mariam, Safra


There were three calls for volunteers from our Casady Community

1. Casady Development Office:  Wants volunteers to thank donors
2. Casady Alumni: Archives: Volunteers needed to go over memorabilia 
3. Casady CPO:  Concessions organizers  the first week of August.


Calls for volunteers from the Greater Oklahoma City Community. 
Details at Casady Places to Serve Blog

1. Youth Boards need new members. Application deadlines are in August.
2. Jewish/Muslim Film Institute movie on 8/21/2016. Information here
3.  Love OKC One Day  Volunteers needed on 8/27/2016.  Mrs. Clay will volunteer.

Suggestions for YAC Invitational Meeting, Activities, Harper Wing

***Please read  http://sef.org/about-sef/our-peace-initiative/ and bring thoughts on paper to share at the meeting. 

There are Infinite Paths to Peace, What is yours?  Squares with my beliefs  or NOT

-Service: Roots and Fruits

-Harmony with Yourself

-Harmony with Others

-Harmony with Groups and Communities

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Possible Agenda

*While people are waiting to gather, they can share thoughts about the reading with a peer they DO NOT KNOW well.  If they did not get a chance to read it, they can listen or read the article from the blog link in their phones.  
Mrs. Clay will get seasonal semi healthy snacks from Sam's.  Sahanya and Hannah H. will make the decisions as to what we will serve. 

A) Welcome Back: Introductions and Sharing Facilitators:  Miranda, Isaiah 5 minutes   

- A summer highlight 

- One personal expectation/goal of YAC 2016-2017

B) YAC Calendar:  Facilitator: Ellie,Miranda,Isaiah and Strategic Planning Attendees 15 minutes

- Pressing Calendar Item:  Clubs Fair- Chapel Presentation / Volunteers at YAC Table (Sign, snack, handout)  Who? What? Where? When? Why? How?

-Yearly Calendar 
1. Report from August 6th Planning meeting Miranda, Isaiah, Safra, Mariam, Natalie
2. Calendar, Why and Theme from Strategic Planning Ellie,Safra, Mariam, Grace, Katherine
3. Calendar Questions to address

-When will we meet?

At the Activities meeting, Friday 8/19/2016, YAC was allocated Tuesdays during Activities.

This will demand strategic planning from our senior leaders, since they will have to give up some of their personal social time from out to lunches.  This day is not free of conflicts for underclassmen because all the language clubs will meet every other Tuesday and there is another club also meeting on Tuesday.   Isaiah was going to investigate with coach T. to see if another date in the morning is possible

From August 6th Planning meeting:  7:30 in the morning full meetings?  

Mrs. Clay's 2 cents.: "Great for people who do not carpool or drive themselves.  I am skeptical but willing to try it.  It will be great for the Planning Team / Executive Board, but we also need to have a day during Activities.  I see the conflicts: College Visitors/Academics/make-up/socializing/networking/teachers meetings/resting/unexpected changes in schedule, but if we have engaging and hands-on activities going on, NOT PLANNING and sign up meetings; hope more people will come because it will be "socializing with a purpose" "Fun, Food, and Friends with a Purpose"   What is the Purpose: "Participating in the Community to Improve Lives"

-What organizations need to be contacted to place our service activity on their schedule?

-Who will facilitate the service opportunities?

What will YAC do for Peace Day?  Who are the YAC voices of Peace Week 

-Proposed new direction for YAC service hours?  Why?  5 minutes

"How about a new direction for YAC hours? Required attendance to receive YAC hours credit: ? Activity Time meetings per month and participation in 2 service YAC projects per trimester?"

I like the idea of having a required attendance to receive credit! That would definitely encourage members to actually come and be active.

C) YAC officers first draft description  3 minutes via post-it notes  Facilitator:  Safra, Mariam

-Write a description of expectations and responsibilities of the YAC office you have 

-Write what YAC members should expect to do to be in good standing, receive service hours and have the type of experience that will bring them back to meetings during the year and participating in YAC service-learning experiences at Casady and the greater Oklahoma City Community.

D) Reflection with a Cause:  2 minutes Facilitator: Mrs. Clay

There are infinite paths to Peace, What is yours?  Share the thoughts about the following areas of your reading http://sef.org/about-sef/our-peace-initiative/ with another peer you do not know well

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Timekeeper: Volunteer Board member 

Minutes: Katherine

Photographer: Grace One group picture needs to be taken with the YAC Ipad

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