1st YAC Meeting Agenda by Sidney J. and Mrs. Clay

- Purpose of the Meeting: 
How is YAC 2013 different?  Who are the leaders present at the meeting? What non-profits will YAC sponsor?

 

a. Welcome new members  by YAC grade chairs present
- Sign-in at Wing tables assisted by YAC Grade chairs.  Service options flyers & pens @ tables
- Snacks at snack bar area (Animal Crackers & Grapes. Gluten Free Crackers were also purchased  Budget: $31)

b. Introductions by Katie and Jessica
1. YAC Leadership : Executive Board, YLOKCasady, Sponsor
2. YAC 2013 objectives, t-shirt and activities in parking lot until next meeting

c. Service Charities: Children's Hospital was selected as the charity of choice of members in attendance.

d. End Meeting Activity by Yogaish focused on getting to know who was in the rooml

From the desk of Mrs. Clay about the Emerging YAC Executive Board

Emerging YAC Executive Board
Horizontal/Collaborative/YLEAD-Capacity Building Leadership



http://images.vertex42.com/ExcelTemplates/orgcharts/horizontal-organizational-structure.gif

"Executive Board duties and responsibilities are along the lines of organization, planning, and making things happen. Chairs should attend the meetings and help organize and plan events so that the club will run smoothly." Aubrey H.

 

Chairs: "Responsible for attending all the meetings and helping plan and organize events for YAC. also helping get other students to get involved with YAC. " Neely R.

Freshmen Chairs:   Johnny L.
Project Chairs:
Johnny (MD: 12 Days of Unity: chapel 2 minute speech at LD and MD Chapels, IDP chapel presentation with video)

Sophomore Chairs: Aubrey J. , Majo T., Neely R., Namir 
Project Chairs: 
Maggie (PD: IDPC, Chapel Wednesday Announcements).  
Aubrey (Invitational, Special Care-Board of Special Care-, SKILL (Part of Youth Services of Oklahoma County Youth Board? ). SKIL is an organization for high school students who are on their own trying to make it through high school and pay the bills. We could get toiletries donated and we could make pouches for them.
NEELY: (Food Bank and YWCA)
MAJO: (State Fair Clean-UP)
NAMIR:

Junior Chairs: Jessica G., Hunter S., Sidney J. 
Project Chairs: 
Jessica (Invitational, YAC agendas, YAC calendar),
Sidney (Youth LEAD OKCasady Connections) 
Gavin C./Carleigh, Yogaish Seondre (YLOKCasady Connections), Sindi/Carleigh (Positive Tomorrows: RAK-Week),
Natasha S. (Chapel Wednesday Announcements)

Senior Chairs: Katie H. Abby J., Valentina R.,
Project Chairs:
Katie (Invitational, YAC Meetings co-facilitator, Students Against Hunger Food Drive)
Abby
Valentina

YLOKCasady: Sidney, Gavin, Carleigh, Seondre, Yogaish, Hunter
Project Chairs: 
Sidney (Invitational, 9/22 IFYT Reflection, IDP @ Boys and Girls Club), 
Gavin
Carleigh
Yogaish
Seondre (LD/After School IDP helper)
Hunter

Faculty:
Mrs. Clay/Mr. Crofton (UD: Peace Stone Soup);
Mrs. Robertson/Father Youmans/Mrs. May (MD: YAC Connections to International Club);
Mr. Lopez, Mr. Bush/Mrs. Hanneman (LD and after school program connections);
Mrs. Czerwinkski (PD Connections)
Project Chairs: 
Mrs. Clay/Mr. Crofton/Father Blizzard/Father Youmans (Peace Stone Soup)

Administration
UD: Dr. Philipson/Coach T/Mr. McHargue/Mr. Sheldon/Mr. Fresonke/Mr. Bright
MD: Miss Larsen
LD: Mrs. France
PD: Mrs. Sharp

Maslow's Hierarchy of Needs

From Foundation for a Better Life on Teamwork

“If you want to go fast, go alone. If you want to go far, go together.”

African Proverb -

From the Desk of Mrs. Clay: YAC Exe & YLOKCasady Welcome Back Gathering

What:  YAC Exe. and YLOKC Welcome Back Gathering

Where: Casady Wing

When:  ?  TBA by YAC Grade Chairs.  It took place the Saturday of the first week of school.  Agenda was made experientially.   Sidney and Jessica led the meeting.

YAC meets on Fridays during B-block (Activities) and 7th Period.  Mrs. Clay requested a lunch meeting per trimester, approval pending.  Tabled/Parking Lot

Mrs. Clay would like to have a second YAC Invitational-FEDEX TIME, http://www.fanlan.nl/?p=318, at a time convenient to YAC Exec for strategic planning purposes.

Why:
Youth LEAD OKC Agenda:  
Welcome by Gavin
Announcements: Mrs. Clay and Sidney
Self-Nominations for http://www.ysa.org/ABC, due September 1  Suggested Yogaish and Sidney to apply

Mrs. Clay Agenda
Snacks provided by S-L Program, chosen by YLOKCasady
- Pinwheel making Tabled/Parking Lot
- Announcements at chapel and from OKC, Boston, San Francisco and Washington D.C.; Sidney and Natash
- YAC calendar connected to National Service Days Tabled/Parking Lot


 YAC Chairs Agenda
-Next YAC Meeting Done by Sidney after the meeting
-Self-Nominations for http://www.ysa.org/ABC, due September 1 Suggested Jessica to apply.

-----------------------------------------------------------------------
Service-Learning Program Calendar- National Service Days  Made announcements

Conference: NYLC National Service-Learning Conference: Miss school April 8-13  http://www.nylc.org/national-service-learning-conference. Youth Lead OKC/YAC invited to present testimonials with Youth LEAD Sharon if their proposal presentation is approved.  Commitments, registration, plane and hotel reservations are due in September.  Mrs. Clay will be attending this conference supported by Casady Service-Learning Budget

Youth LEAD TIDE Conference: After Finals: May 24-26: Memorial Day Weekend  http://youthleadonline.org/tide.php; http://casadycommunityservice-learning.blogspot.com/2013/05/caitlin-costello-miss-teen-oklahoma-usa.html

Shinnyo-en Foundation Retreat:http://www.sef.org/community/annual-retreat/  August 8-11 2014.  Theme for the retreat: TBA.  Teens attending will have to get permission to miss pre-season practices.  Participating teens may be asked to present a YAC and/or Youth LEAD-OKCasady  activity as a group.  The retreat is by invitation only and is limited to 60 participants from across the globe.  Casady YAC and Youth LEAD OKCasady http://youthleadonline.org/ylokcity.php  have been invited to bring a small delegation.  Teen participants pay less than $100 for three days at Marconi Retreat Center http://www.marconiconference.org/.  Room and board included in the price.  Participants must take care of costs of flights, ground transportation, in-transit meals, and a couple of nights at hotels near the airport before and after the retreat. 

September @ the Service-Learning Office

YAC Exc Invitational FedEx Time:  When? Where? Why? How? How much? Who? by Whom? : YAC's Mission, Vision, Purpose - Strategic Planning Parking lot

Pinwheels for peace OCU's IDP OKC Celebration September 20, 4-6 PM meal and 6bptp t-shirts provided for facilitators of pinwheel making activities and for volunteers attending the festival to help the Casady Service-Learning Program Booth.  Goal: Make 1,000-5,000 pinwheels with Who will you make peace with? overarching question. http://www.pinwheelsforpeaceokc.org/; suggested educational connections:  https://docs.google.com/a/casady.org/presentation/d/1V87gQE-hlF1Rk1iiC7MYmuo6n0PJRN1e9LAlM3-NiIA/edit#slide=id.gf20f0682_10 Parking lot

a. Make pinwheels Parking lot
b. Volunteers:
-Plant pinwheels. 
-At Casady Service-Learning Booth:  Deliver t-shirts to volunteers, make pinwheels on site, invite participants to 9/21 service day.
- Video tape Celebration and mainstream it to Peace ONE DAY

12 Days for Peace Activities - @ Casady Parking Lot
Connectors/Facilitators needed.  Celebrations at different times or what big one ?????


Wednesday: 9/11: Unity-Generation9/12:  Good Deed for Firefighters: YAC Executive Board-
Freshmen:  Johnny L.
Sophomores: Aubrey H. (YLOKCasady), Neely R., Majo T.
Juniors: Jessica G., Hunter S (YLOKC-asady). Sidney J. (YLOKCasady)
Seniors: Kathie H., Abby J., Valentina R.

Friday: 9/13: Environment:  4:00-6:00 Tree Planting at Boys and Girls Club

Saturday: 9/14: Economic Justice:  Food Bank Service Day

9/20 Disarmament with Pinwheels:  International Day of Peace @ Casady
PD: Theme: World Peace Begins in the Classroom: Mrs. Sharp, Mrs. Czerwinski, Plan: Pinwheels, T-shirts, Blessing at Chapel, Bubbles of Peace, Song of Peace: "May there be peace of earth and let it begin with me" Time of Day: PD Chapel, Friday 2:30 PM,  Chair:  Maggie A. (Casady YAC Exc. and Youth LEADOKCasady)

LD: Mrs. France, Mr. Lopez, Mrs. Alexander, Mrs. Morgan, Mr. Bush.  Theme, plan, time: TBA

MD:  Miss Larsen, Mrs. Robertson, Father Youmans. Theme, plan, time of day: Theme, plan, time: TBA

UD:  Mrs. Clay, Father Blizzard, Dr. Torres, Mr. Crofton, Mrs. Neilsen, Mrs. Heidebretch
After School Program, International Club MD, Multicultural Club, Boys and Girls Club, Theme, plan, time: TBA

9/20 4:00-6:00 PM International Day of Peace OKC Celebration at OCU http://www.pinwheelsforpeaceokc.org/  Volunteers wanted!!!! 

- 9/21 International Day of Peace Service Day:  Many sporting competitions
a. Morning:  Plating pinwheels at Museum's Fence
b. Morning Service Site:  YAC chairs needed.  Possibilities: Holly Family Home,  Moore Recovers, Alzheimer's Walk
Lunch at Paseo Festival
c. Afternoon Service Site:  Food Bank-Mercy, YLOKCasady?, and Casady Schools: 1-4 PM

- 9/22 Oklahoma Conference of Churches, Interfaith Youth Tour, http://okchurches.org/upcoming-events/ Reflection Chair: Sidney J.

October at the Service-Learning Office

Eboo Patel's discussion Groups of Acts of Faith...YAC Chair wanted

Girl Rising Screening...October, National kick off date is during Mid-Winter Break

Casady Cans Do  - Students Against Hunger-Need to send date of Drive to Food Bank
Trainer needs 2-4 YAC meetings for awareness workshops.  PP sent to chairs in the summer.

YAC February Request
RAK WEEK: Positive Tomorrows Project: Sindi P. (YAC Exe.) and Carleigh B.(YAC Exe.-YLOKC-asady)

April at the Service-Learning Office

Global Youth Service Day
Mrs. Clay in Washington DC.  Need a sponsor for activities

From the Desk of Mrs. Clay: Executive Committee Meeting: 8/23/2013

Who?  People who signed up as interested in leading YAC Leads in 2013-2014.

Where? Casady Wing, Service-Learning Office

When? 8/23/2013 Activities Period.  Coach T. has not assigned regular meeting dates for clubs yet.
Is anyone interested in meeting on "A Sunday afternoon or evening "at a convenient location to work on strategic planning?  Mission, Vision, Purpose, Calendar of Activities

We need to have person(s) designated to make the  YAC chapel announcements.  How does that person (s)decide what is chosen for after school, and weekend opportunities from the daily announcements????  For example, this weekend:
a. Boys and Girls Club-Friday: From after 3:30-6:00; RAVE (Caitlin Costello Fundraiser): 9:00-10:00
b. Love OKC One Day 
c. OKC Beautiful Youth Board Applications due August 30.

What? Agenda -indirectly set by Jessica,  Katie, Abby, Valentina, and Mrs. Clay @ Chapel after club presidents meeting about Club's Fair.

Purpose of the Meeting:   See Agenda and Minutes at pertinent pages of this blog
1. Confirm Clubs Fair responsibilities-
Katie requested 2 tables with 4 chairs. 
Jessica and Katie talked to Coach T. about time for officers of clubs to set-up tables.
Aubrey made a sign for each table. Valentina and Abby will bring cookies and more signs.  Hunter stated that he wanted to bring Horchata to share.  Jessica requested from Service-Learning Program 60 Icees.  Mrs. Clay will purchase the Icees

2. Inform about YAC Invitational Meeting-
All students who signed-up were invited but only Katie, Jessica, Sidney, and Aubrey attended. The meeting lasted from 11-1 PM.  Mrs. Clay could not attend because she was late coming back from Dallas due to a tire problem.   The meeting took place because the invitational had representation from all grade levels except freshmen.  YAC needs freshman Chairs. Mrs. Clay would like to propose that Chairs have a YAC Invitational per trimester to reflect and revise the calendar and propose plans.  Plans need to be approved by pertinent administrators (Mr. Philipson, Coach T. Mr. Mc.
Mr. Sheldon, Mr. Bright) before they are made public.  

Jessica and Sidney will work on YAC T-shirt Design to present a proposal at Clubs Fair.  Other Chairs will make posters, sign-up sheets, and flyers for the fair.

At Club sponsors meeting, Mrs. Clay requested Coach T. to consider allowing YAC, Intergenerational Service Council, to meet on Fridays at Activities and 7th Period.  The request was granted.  Mrs. Clay is now requesting one lunch time per trimester.

Why? Monday is the Clubs Fair during Activities Period (B-Block)
Below YAC senior and junior chairs decision making at quick after chapel meeting. Aubrey attended the Spanish Club. Kathie was not at chapel. Jessica will bring freshman rep.

Cookies by Abby J. Valentina and Jessica.  Icee's by Mrs Clay (60)
Posters by Aubrey, Valentina and anyone else who has the time to make it
New Name of YAC suggested by Valentina and Abby: Youth And Community
Mission: ???
Vision: ????
Purpose: ???
Calendar: ??? 

YAC tables (two with 4 chairs requested by Katie)
Who will manage the tables? Katie, Jessica...
-Table for sign-up and snacks.  Who will make the sign-up sheets?
-Table with information:
*Posters,
*Sample calendars

*Giant post-it Project and Organizations Survey: (Mrs. Clay suggestion via blog)
a. Students ideas for where they would like YAC and the Service-Learning Program to sponsor SOS (Students ON Service) Saturdays, Fridays after school at any other time provided by the new Dean of Students, Miss Marion Tolon. 

*Survey for 12 Days for Peace in school Service;  Short videos at S-L daily from Peace Stone Soup Project PP https://docs.google.com/a/casady.org/presentation/d/1V87gQE-hlF1Rk1iiC7MYmuo6n0PJRN1e9LAlM3-NiIA/present#slide=id.gf20f0682_10

9/11: Wednesday: UNITY:  YAC Good Deeds for Firefighters - Start reading, Acts of Faith

9/12: Thursday: INTERDEPENDENCE: Pinwheel Making at S-L Office

9/13: Friday: ENVIRONMENT  IDP Green Team Celebration: Boys and Girls Club plants tree

9/14: Saturday: ECONOMIC JUSTICE - HUNGER  Service Day at Food Bank

9/15: Sunday: HEALTH  Peace Prayer Walk around Casady Lake

9/16: Monday: CHILDREN AND YOUTH

9/17: Tuesday: WOMEN

9/18: Wednesday: HUMAN RIGHTS Musical performances @ Chapel??

9/19: Thursday: FREEDOM

9/20: Friday: DISARMAMENT:  IDP Celebrations: Pinwheels @ Casady/OCU/Boys & Girls Club
Pinwheels Planting, Kites @ Casady, Mr. Crofton Art Activity @ Chapel? Musical performances?
4-6 International Day of Peace Celebration at OCU

9/21: Saturday: INTERNATIONAL DAY OF PEACE SERVICE DAY
7:00 am Pinwheels left at Oklahoma National Memorial Museum Fence
Morning Service Activity:  Possibilities being explored: Alzheimer's Walk, Holly Family Home, Moore Recovers
Afternoon Service Activity: 1-4 20-60 Volunteers needed at Regional Food Bank of Oklahoma.  Register at http://www.regionalfoodbank.org/cervis.php?a=event

9/22: Sunday: OCC Interfaith Youth Tour, 1-5 PM reflection by YLOKC-YAC JC: Sidney J.

From the Desk of Carmen Clay

Horizontal (consensus-based, capacity leadership) not Perpendicular mandates.  Everyone will be empowered to be a leader.  Experiential leadership structure.

a. Sponsor/Mentor asks for sign-up if interested in Executive Board (Final Decision making group).  We do not have elections.  Foundation: Interest by being present and giving time to YAC.  YAC a PRIORITY

b. Sponsor/Mentor sends summer e-mail for YAC invitational best time.  People who responded demonstrated interest in focusing on getting YAC back on track.

c. Sponsor/Mentor calls for first organizational meeting of Executive Board via e-mail due to quick Clubs fair date.  Students who attend will make decisions about Chair of Chairs as the first level of the horizontal capacity leadership building initiative for YAC this year.

d. YAC Executive Board will be guided by the Service-Learning Principles and Stages.  YLOKC principles in communication and project management will guide the Executive Board actions and YLOKC-Casady Teens with Sidney as chair will provide training as needed.

CASADY ADMINISTRATIVE GUIDELINE FOR 2013-2014

- INCREASE TIME COMMITMENT AND DIRECT CONTACT SERVICE

- MINIMAL FUNDRAISING

- BRING BACK ONGOING REFLECTION

Service-Learning Principles

http://blog.unach.mx/ana_diaz/files/2011/10/Service-Learning-Cycle2.jpg

 

SERVICE-LEARNING STAGES

 

 

http://www.servicelearning.org/images/ls-quality-page-1---k12_cbo_service-learning_core_components-at-each-stage.png

WHAT PROJECTS?

 

http://www.fgcu.edu/AA/Files/target.jpg

REFLECTION

 

 

 

 

http://electronicportfolios.org/reflection/process/ReflectionCycleMobiles14.jpg

Youth LEAD OKC Principles in Communication and Project Management