Casady YAC Youth Active in the Community: April 2015

FEDEX TIME / STRATEGIC PLANNING EXPERIENCE

What is Daniel Pink's FEDEX time? A short period of time to focus on innovation

What is Strategic Planning? Road map of where we want to go over a period of time and how to get there

History of Casady YAC FEDEX:

In the first Fedex, YAC reflected, chose a theme, discussed possible officers, and developed a calendar from August 2014- January. 2015 Minutes here.

In the second FEDEX, Mr. Evan Walter, helped YAC reflect on why YAC. Then YAC made a calendar from February to May 2014 focusing on the Why.

YAC also developed initial guidelines for officers. Minutes of meeting here. Recommended video: Simon Sinek, How Great Leaders Inspire Action http://www.ted.com/talks/simon_sinek_how_great_leaders_inspire_action

Agenda and minutes for the 3rd Fedex-Strategic Planning Time here.

Participants

YAC: Jessica,(1 hour) Ananya (1.5 hours), Dylan(3 hours)

STUCO: Dylan, Jake U (4 hours), Gabby J (4 hours)

Evan W. Director of Development

Carmen C, Service-Learning Director Mercy School Principal

Snacks by Casady Service-Learning and Mercy School

The Fedex time started with finding the why of the attending organizations. Then exploring the themes for the year and ended with a look at the calendar that was, the challenges faced and the possible improvements for the following year.

WHY?

YAC STUCO's

Inspire others to find Casady: Provide students with an

their passion to serve excellent Casady experience

Mercy: Students' voice hurdles/fun
Promotes service in school Promotes student participation in
and community school and community

From Marshall L

What StuCo?

Our Student Councilʼs goal is to make every day student life at Casady the best that it can be, and to encourage Casady students to rally behind and help fellow students with their unique endeavors.

Why StuCo?

Our student body is filled with bright minds filled with unique passions, ideas, and causes. Whether we are encouraging students to pack the gym to cheer on their classmates, or spreading enthusiasm for the many different organizationʼs fundraisers throughout the year, we want every student to have all the support they can get to make success possible. We realize that with such a small upper division student body, it is more difficult to raise a significant amount money for charities or to put on a large scale successful event. This is why student council takes the ideas or causes of one student or one organization, and then reaches out to the whole student body to get them involved.

How StuCO?

Student Council works in two ways. The first is through our own events.

Throughout the year we put on 2-4 pep rallies to gain support for our athletic teams.

Playing in the SPC, too often Cyclones teams play at the same time or play their games in Texas, to the point that many of our teams do not get a lot of fan support during their games. Pep Rallies are a way to show our support, and encourage the student body to come to as many games as they can. Traditionally, we have also always hosted one big fundraiser at some point in the year, or raise money through smaller events throughout the year to add up to donate to one cause. Student Council also facilitates the many miscellaneous events throughout the year such as: Graduation, Freshman Orientation, 8th grade visitation days. We work with the administration to give a studentʼs perspective on how to make these hectic days operate smoothly, and then help to do just that on the day of the event. The second is through promoting other studentʼs ideas whether this be through talking to the administration to give incentives such as extra off campuses or out of uniform days, announcing and promoting causes in chapel, or seeing that studentʼs who offer ideas to student council get their ideas discussed, and hopefully accomplished.

Next year, I would like to see our Student Council do a few things better.

1. Donʼt meet at 7:00am, there is not enough contribution from underclassmen because

they are too sleepy.

2. Get a calendar and fill out everything that StuCo wants to accomplish on the calendar

AT the StuCo lock in during the summer. Give temporary dates, but do assign dates to have a rough idea of when things will happen. Our biggest mistake this year was planning things last minute and having to cram work in last minute.

3. Have small fundraising events like bake sales or simple things of that nature leading up to the walk a thon. The small event tally up.

4. Reach out to Chipotle or Canes for a fundraiser where a certain amount of profit that they make goes to our fundraiser, ask for this day to be on a day when we have an all grade off campus so that lots of people can go there.

5. More pep rallies. (Winter & Spring)

6. Have StuCo meetings with your grade once every couple weeks or monthly, this is a good way to take ideas from the student body that they would like to see happen.

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The below brainstorming will be taken to the governing board when they are set. Buthiana requested Casady STUCO to consider having a gathering of STUCO's at sometime during the year to get ideas from each other. The STUCO's at colleges and universities are also a resource. At the National level there is the National Association of STUCO's.

For YAC, many non-profits in OKC have service boards. The faith-based organizations have service embedded in their outreach activities. At the National Level, YAC has NYLC YAC, YSA YAC, State Farm YAB

Every activity done has to relate to the why. Agendas need to be set in advance with thoughtful preparation. The calendar should be set at the end of the school year when what has been done is still fresh. The calendar has to remain flexible due to the opportunities the year brings. Connections to the different resources (CPO, Buster, Art Alliance, Development, Marketing, Service-Learning Offices) were encouraged

YAC Themes for the year STUCO's Themes every year

Health and Education - Social/Support

-Youth-4-Education -Constituency Representation

*Achievement Gap:Children & Teens - Community Service

-Elderly -Athletics

-Poverty & Hunger -Arts

-Children -Academics

-Pets

-Housing

-Service-Learning
-Athletics
-Arts
-Academic
-Clubs
-National Connections
-Global Connections

The themes and what we did

YAC Themes for the year STUCO's Themes every year

Health and Education - Social/Support

Children Hospital Placemats Senior mentors, dances, crazy fun week

-Youth-4-Education -Constituency Representation

Bookmarks, Books for Bodine Voice of students to administration

*Achievement Gap:Children & Teens - Community Service

Bronco Boom @ Britton Elementary Walk-A-Thon

-Elderly -Athletics

Marolyn with an O, Mr. Rainbolt Pep Rallies, Walk-A-Thon

-Poverty & Hunger -Arts

MLK Day @ Food Bank , Food Drive T-shirts Resource

-Children -Academics

Britton E. and Boys & Girls Club: Fresh. Orientation, 8th grade visit Peace Wk & NVW

-Pets

None as a group. Several members of Youth Board

-Housing

NVW connection to Habitat for Humanity

-Service-Learning

National Days of Service: 9/11, Peace Week, NVW, GYSD, Earth Week

-Athletics

Connections to Volleyball: Dig Pink, Softball and Field Hockey: ICS

-Academics

Mrs. Finley, Dr. Gerard Projects, Bookmark in language classes

-Arts

Play free to teachers & vineyard residents, Evening Arts helpers

-Clubs

STUCO Walk-A-thon, Chinese Club lunch for Half the Sky
National Connections
Points of Light/ Corporation of National Service Service days
NYLC Conference in DC
YSA monthly debriefings

This needs to continue to be explored. Some resources suggested

YAC Themes for the year STUCO's Themes every year

Health and Education - Social/Support

-Youth-4-Education -Constituency Representation

CPO, Buster, Arts Alliance, Marketing and Development Offices

*Achievement Gap:Children & Teens - Community Service

Service-Learning Office

-Elderly -Athletics

Buster Club

-Poverty & Hunger -Arts

Arts Alliance

-Children -Academics

-Pets Faculty

-Housing

-Service-Learning
-Athletics
-Arts
-Academics
-Clubs
-National Connections
-Global Connections

Next Year's YAC Leadership Next Year's STUCO Leadership
YAC is by time spent in YAC Campaign and elections forthcoming

Co-Presidents: Aubrey and Dylan President
Vice-President: Johnny Vice-President
Secretary Grade Representatives
Treasurer
Communication
Marketing
Grade Level Project Chairs

Others need to be proposed to the people who have earn the right for their involvement in the club.

a. Define the expectations of the position

b. Connect to personal preferences, talents and interests

c. Check availability of time looking at calendar and personal schedules

Slate of people who have taken leadership positions in 2014-2015
Miranda, Natalie, Mariam, Safra, Sara
Kate, Tara, Abby, Cathy, Turner

Regarding Officers from the first and second YAC Fedex-Strategic Planning

Theme: Children

Seniors: Sidney, Jessica, Taylor: Health (Children's Hospital, Bethany Children's Center, OKC Kids Korral) Safety and Well Being(YMCA, YWCA, ICS, Boys and Girls Club)

Juniors: Aubrey: Self-esteem (You are Special; Dress for Success: Clothing, Opportunities, Cleats for Kids, Special Care, Food Bank Back Pack and Kids Cafes programs, Foster Children wishes-Foster children party: Lower-Upper relationship building: Boys and Girls Club, YMCA, YWCA)

Freshmen: Miranda, Johnny, Ananya: Literacy (School partnerships/tutoring/book drives, Metropolitan Library System, Come and Read with Me Program. after School Program at YMCA, Casady School) Poverty (Food: Food Bank, Backpack program, Kids Cafes Program, World Neighbors: Hunger Banquet, United Nations: World Food Programme, School Meals, USA free and reduced cost meals for kids during school, breaks, and summers)

From the Second Fedex
YAC Officers - E-PLANNING TEAMS:  IN PARKING LOT: DEFINITION OF POSITION AND RESPONSIBILITIES.
Suggestion to have teams leading!

CO-PRESIDENTS: Main speakers, leadership, ownership - Seniors

Co-VP's: Familiar with all different areas - Juniors

Archives Team: Secretary  Any grade

Ways and Means Team: Treasurer  Any grade. Position handling money has to have checks and balances. Fall Fest Funding. $100 from S-L per month ($900 per year. If not used by YAC, money is used for operating the service-learning office)

Communications Team: Social Chair  Any grade

Membership Team: Leader should be a sophomore
-Freshman Chairs/Reps
-Sophomore Chairs/Reps
-Junior Chairs/Reps
-Freshmen Chairs/Reps

YAC Membership: Teens Acting in the Community

Original t-shirt for National Volunteer Week: Decided no t-shirt for 2015.
Original logo with mission vision and purpose: In parking lot

From Aubrey, YAC PRESIDENT 2015-2016

1. What is our theme going to be? We have the above brainstorming, but no decisions were taken because only Dylan represented next year's leadership at the meeting.

2. What months are each grade going to take over to do their projects? Who is going to take charge of the projects and what will they be? This has to be handle at a planning meeting at the end of May after exams are over. We did not have a forum of participants to make this decision

3. How can we continue Ananya's bookmark project? Name, phone number, and email of sponsor?
Bodine Elementary connection will be made when we deliver the books. The program with Britton elementary needs to be explored independent of Bronco Boom from UCO if we re interested in continuining. The bookmark project is a global initiative with information located at

4. Continuing to make Place Mats for children's hospital On parking lot

5. Pinwheels On parking lot

6. Do Johnny and Turner want to plan Peace Week again? On parking lot

7. Appoint exec board people for next year and get their numbers and emails. The only ones we were sure about were co-presidents and vice president. Others need to be proposed to the people who have earn the right for their involvement in the club, but the recommendation was to
a. Define the expectations of the position
b. Connect to personal preferences, talents and interests
c. Check availability of time looking at calendar and personal schedules

Calendar: Decide on monthly projects that correlate with the year's theme On parking lot. Recommendation to pick overarching team, develop goals and objectives. Then place experiences (projects) that will inspire others to serve. Highly recommended a several hours meeting to work on this at the end of May and revisit in August before school starts.

Casady YAC 2014-2015: Sponsor's Reflection

1. What is YAC? A service youth group. YAC stands for Youth Acting in the Community More time in the community as a group

2. Why YAC? Inspire others to find their passion to serve.

3. How YAC? Projects planned at meetings. Community organizations attend meetings to promote their mission and need for Casady volunteers. YAC students engage in multiple of city youth boards as consequence of these visits: YLOKC, Infant Crisis Services, Hope Corps of the Regional Food Bank of Oklahoma, Special Care, Youth Services of Oklahoma County, Humane Society, Pepper's Ranch, Focus on Home, Mental Health Youth Board, Keep Oklahoma Beautiful Youth Board, to name only a few

YAC's 2014-2015 Theme: Advocacy and Action with the theme of children in 2014-2015.

YAC is supported by the Casady Service-Learning Program. The Casady Service Learning Program follows the national service days and awareness months calendar with default projects at partner community organizations such as the Food Bank, Habitat for Humanity, Rebuilding together, Boys and Girls Club, Interfaith Alliance, Respect Diversity Foundation, Metropolitan Library Systems, Come and Read with Me Program and local elementary schools and elderly independent living facilities.

YAC 2014-2015: Indirect Service, Advocacy and Fundraising

Children's Hospital Placemats- Collaboration with STUCO fundraiser 200 placemats

Rainbow Fleet sponsorship of 4 daycare centers with resources to teach their children $120

Literacy: Youth-4-Education: Focusing on the achievement gap@home and globally: Bookmarks for Literacy, 4,000+ bookmarks. 350 made by Casady YAC and Boys and Girls Club

Books for Bodine Elementary 500 books donated by Come and Read with Me Program. No school participation

Food Drive and MLK Day @ Regional Food Bank of Oklahoma Increased participation from UD

Cleats for Kids fundraiser Great # of donations from MD. Only a few from UD

Chinese Club fundraiser for medical services for orphan children in China $1,500

Pinwheels for Peace fundraiser to help build a foster home at Pepper's Ranch $1,000

YAC 2014-2015: Direct Service

Peace Team @ OK Kids Korral Pinwheel making

Peace Team @ Single Parent Network Pinwheel making

YLOKC Casady @ OK Kids Korral Positive Tomorrows and Mercy School Institute Pinwheel Making

Mentoring and tutoring with Bronco Boom at Britton Elementary

Peace Week pinwheels, National Volunteer Week and Global Youth Service Day Bookmarks and t-shirts at Boys and Girls Club, 200 pinwheels, 175 bookmarks

Tennis Clinic at Boys and Girls Club in June

YAC 2014-2015: Research Service

Writing grants for literacy, State Farm YAB did not approve grant

Exploring Membership at National Youth Boards NYLC: Youth-4-Education, YSA to have a voice on National Service Learning Conference and National Days of Service: National Youth Boards

4. Who is YAC?

Executive Board formed this year. No bylaws in place

Co-Presidents, Vice-President, Secretary, Treasurer, Social Chair, Grade Level Chairs: Project facilitators. No elections. Officers determined by time spent in YAC

Members: No fee. Anyone can join any time during the year. Attend meetings. Get service hours for attending meetings with participation in projects.

Sponsors: Carmen Clay. Father Youmans when schedule permits.

5. When YAC? Tuesdays B-Block. If this is the day for YAC in 2014-2015, Mrs. Clay will miss once a month because she is a member of COVA (Central Oklahoma Volunteer Administrators). COVA's monthly meetings are the second Tuesday of the month

6. How much YAC? Fall Fest Fundraiser $80 managed by Treasurer
$100 per month for project initiatives from Service-Learning Budget managed by S-L director
Meeting snacks, donations from members

7. How connected will YAC's calendar be to the Service-Learning Calendar

National Days of Service Action.

Monthly Advocacy

Summer Months: Office closed. Communication via e-mail and per appointment or activity

JUNE

SERVICE LEARNING OFFICE @ HARPER WING

Peace Week Project Meetings

YLOKC Meetings

SENIOR CLASS E-MAIL REPORTS

JULY

MOVIE TIME-AWARENESS - UCO INTERNATIONAL HOUSE

- Peace One Day

-On a Paper Crane, Tomoko’s Adventure

-Pinwheels for Peace

AUGUST

SHINNYO-EN FOUNDATION SAN FRANCISCO RETREAT

Friday August 7- Monday August 10

Peace Team Delegation (64 people invited, 3 per organization)

SERVICE LEARNING OFFICE OPEN HOUSE

Ice Cream Social for Faculty- During Teacher Orientation

Ice Cream Social for Students - First Week of School
All classes e-mail reports

SEPTEMBER - PEACE MONTH

9/11: NATIONAL DAY OF SERVICE ACTION & REMEMBRANCE: United We Serve

9/11-9/21 (IDP): PEACE WEEK
WE, THE WORLD: 11 days of Global Unity YAC Peace Team
THE GLOBAL COMPASSION COOPETITION
Charter for Compassion Mural
Pinwheels-Planting Trees - STEAMSS and cultures -4- Peace

9/15-10/15 Hispanic Heritage Month-Spanish Club

OCTOBER - HUNGER & POVERTY MONTH
10/12-10-16: BACK TO SCHOOL COMPASSION COOPETITION

10/24 MAKE A DIFFERENCE DAY - 4th Saturday in October

Food Bank: 8+; Rebuilding Together: 14+; Habitat: 16+

MAKE YOUR MARK ON HUNGER WEEK

10/?-10/? Students Against Hunger Casady Cans Do Food Drive
Empty Bowls Banquet
Hunger Walk
Poverty Simulation

NOVEMBER NATIVE CULTURES MONTH

American Indian Heritage Month

11/21/2015 Family Volunteer Day Saturday before Thanksgiving

DECEMBER FAMILY MONTH

Holiday Volunteering Month
Santa's Store
Holidays Around the World

JANUARY: CIVIL RIGHTS MONTH

Human Trafficking Awareness Month

1/18/2016 MLK DAY National Day of Service United We Serve

MAKE A DAY ON SERVICE NOT A DAY OFF

FEBRUARY: BLACK HISTORY AND KINDNESS MONTH

Black History Month

2/?-2/? RANDOM ACTS OF KINDNESS WEEK: RAK WEEK

2/?-2/? HARMONY WEEK COOPETITION

MARCH: WOMAN'S HISTORY MONTH

Women's History/ Hug a GI Month

Alternative Spring Break in New Mexico

APRIL: CHILDREN YOUTH AND EARTH MONTH

Child Abuse Prevention Month

Autism Awareness Month

4/?-4/? NATIONAL YOUTH SERVICE-LEARNING CONFERENCE-DC?

4/10-4-16 NATIONAL VOLUNTEER WEEK SERVICE ACTION PROJECTS

4/15-4-17 GLOBAL YOUTH SERVICE DAYS SERVICE ACTION PROJECTS

4/22: Earth Day EARTH WEEK COOPETITION

Easter

MAY: ASIAN CULTURES AND OLDER AMERICANS MONTH

Asian American-Pacific Islander Heritage / Older Americans Month

Teacher Appreciation Week

S-L CDL "Sobremesa" Banquet

FEDEX-STRATEGIC PLANNING 2016-2017

Labyrinth Experience @ UCO Outdoor Labyrinth

What: Why a labyrinth at UCO from its creator and professor of Kinesiology and health studies, Daine Rudebock. Labyrinth Walk and Reflection guided by Cannon Susan Joplin, certified labyrinth facilitator

Why? Reflection of 2014-2015, Casady YAC, YLOKC Senior Send off

Where? Gather at the UCO Labyrinth next to the UCO Chapel

Parking: Since it is a Sunday afternoon, plenty of on street parking should be available on University by the Ratcliff’s book store as well as on the south side of the HPE building. To access the parking lot,

N on Broadway Extension

Rt (east) on 2^nd Street

Left (north) on University

Right on Main st (At the stop light and by the Baptist Student Center)

Take the sidewalk north of the parking lot between the HPE building and Wantland Hall and you will see the labyrinth.

http://www.uco.edu/resources/campus_maps/uco-parking-map.pdf

When? Sunday May 3, 1:30-3:30

Who? Casady YAC, YLOKC, interested Casady Seniors and any interested youth and adult from Casady or the OKC community. Facilitated by Cannon Susan Joplin

How Much? No cost

How?

1. Gather at the labyrinth. Greeter: Ms. Diane Rudebock, builder of the UCO Labyrinth and professor of Khinestiology and health studies

2. Orientation talk in the chapel adjacent to the labyrinth

3. Labyrinth Walk

4. Reflection time after the labyrinth Walk. Reflection can take place at the labyrinth or chapel for a more private reflection

Contact Carmen Clay @clayc@casady.org, 405-520-1325. Walk ins welcomed! Check the video at https://www.youtube.com/watch?v=nt8SIoCxuI4

FOOD FOR THOUGHT

Today I learned that the Japanese believe that when something has been damaged and has a history, it becomes more beautiful. That is why they repair the objects filling the damaged parts with gold or silver (Kintsukuroi). Instead of trying to high the defects and cracks, they highlight and celebrate them. They have become a testament of imperfection and fragility, but also of resilience; the capacity to recuperate and become stronger.

Invitations

FEDEX TIME / STRATEGIC PLANNING EXPERIENCE

What:? FEDEX Time, Strategic planning time for 2015-2016

DANIEL PINK'S FEDEX TIME How to deliver innovation overnight (or few hours)

STRATEGIC PLANNING: It is a formal road map that spells out where an organization is going over a period of time and how it’s going to get there

Why? Create a road map with a calendar with a plan to how to get there

Where? Casady MD Community room, McClendon Building Campus Map http://www.casady.org/document.doc?id=115

When? Saturday, May 2, 2015, 1:30-4:30

Who? Casady YAC and any interested club, STUCO, youth group or board. Facilitated by Casady's Development Director Evan Walter

How Much? No cost, just bring a snack or drink to share with the participants. Casady Service Learning Program will provide cups, plates and napkins.

Contact Carmen Clay @ clayc@casady.org , 405-520-1325 if interested

Mr. Evan Walter, Director of Development and Carmen Clay, Director of Service Learning at Casady School are looking forward to sharing reflective FEDEX-Strategic Planning time with student leaders from Casady and community organizations on Saturday, May 2, 2015 at the MD Community Room at 1:30 PM. The goal of time together is to look at what organizations do and following the WHY of each organization, work on the creation of an innovative road map and 2015-2016 calendar proposal to take to their organizations.

The Casady YAC Experience with Fedex-Strategic Planning

What is Daniel Pink's FEDEX time? A short period of time to focus on innovation

What is Strategic Planning? Road map of where we want to go over a period of time and how to get there

YAC has had 2 FEDEX-Strategic Planning times in the school year 2014-2015. The May 2, 2015 Fedex Time will be a third experience for some of us, but a first for many. If unable to attend in person on May 2nd., the Service-Learning Program hopes the YAC experience and videos will help OKC youth leaders as they develop plans fof youth voice and choice for the school year 2015-2016.

In the first Fedex, YAC reflected, chose a theme, discussed possible officers, and developed a calendar from August 2014- January. 2015 Minutes here.

In the second FEDEX, Mr. Evan Walter, helped YAC reflect on why YAC. Then YAC made a calendar from February to May 2014 focusing on the Why.

Agenda and minutes for the 3rd Fedex-Strategic Planning Time here.

Hope to see you Saturday May 2, at 1:30 at the MD Community Room at the McClendon Building Campus Map http://www.casady.org/document.doc?id=115.

PREPARING FOR THE FEDEX TIME

Saturday, May 2, 2015, McClendon Building, MD Community Room

1:30:4:30 PM

Fedex Strategic Planning Time

Facilitator: Mr. Evan Walter, Development Director, Casady School

Contact person: Carmen Clay clayc@casady.org, 405-520-1325

Mr. Walters Agenda

TBD @ Fedex Time

From Aubrey, YAC PRESIDENT 2015-2016

1. What is our theme going to be?

2. What months are each grade going to take over to do their projects? Who is going to take charge of the projects and what will they be?

3. How can we continue Ananya's bookmark project? Name, phone number, and email of sponsor?

4. Continuing to make Place Mats for children's hospital

5. Pinwheels

6. Do Johnny and Turner want to plan Peace Week again?

7. Appoint exec board people for next year and get their numbers and emails

Calendar: Decide on monthly projects that correlate with the year's theme